OMB - Government Support Services

A

Accounting Code: DDS code associated with an agency. Should be formatted as 00-00-00 (Department-Division-Section).

B

Binding: A process of attaching the contents of a request and covers to create a book or manual.; (See Types Below):

Case Binding: In case binding, most often used in book production, a minimum of 60 printed sheets are folded into 16 or 32 page signatures, which are collated and sewn by machine. The sewn edges are coated with glue. Then a strip of gauze adheres to the document's spine. Finally, a book and its covers are placed in a casing-in machine, which pastes the endpapers and fits the cover.

Coil Binding: A continuous, spring-shaped piece of plastic, this durable crush-resistant bind allows a bound book to lay flat, even back on itself for easy reading.

Comb Binding: Plastic comb bindings are more vulnerable to damage than spiral bindings. They hold adjoining pages more tightly in register with each other than spiral bindings. They come in several colors and allow screen printing on a document's spine. They can bid pieces up to 3 inches thick.; Comb bindings allow pages to lie flat when opened. However, they cannot be doubled back. Inserting them is a hand operation that is quite costly for large numbers of documents.

Perfect Binding: To produce a perfect-bound document, the piece's folded signatures are gathered together in page sequence, clamped together, and placed in a machine that slices about 1/8" off their left edges. Then roughers mill the newly sliced sheet edges to prepare them for gluing. Finally, the edges receive an adhesive application and adhere to a backing.; Perfect binding is well suited for use with books, thick magazines, annual reports, technical manuals, and catalogs. From a minimum thickness of 1/8", it works well with a wide range of document thickness' and trim sizes. However, the paper used should not be heavier than 100 lb. Book stock, with the grain running parallel to the piece's spine.

Saddle Stitching: In saddle stitching - the way most booklets, magazines, catalogs, and calendars are bound - wire staples hold the piece together. A machine drives then through its backbone fold to the centerfold, where they clench. A saddle-stitched printed piece lies almost flat when opened, a convenience for readers.; However, saddle stitching involves certain mechanical requirements. A saddle-stitched document must be at least eight pages long and increase in length in four-page increments. Saddle stitching is a good choice for binding documents of up to 64-80 pages on 60 lb. to 70 lb. paper. Documents involving more pages, or thicker than 3/8", demand some other type of binding.

Spiral Binding: Spiral bindings may be made of either plastic or wire and allow the printed document to lie flat and to double over, useful characteristics for documents such as technical manuals, notebooks, and calendars.; Spiral binding allows play between pages. One cannot add pages to documents once they are spiral bound. Also, rough handling may crush the spirals. Spiral wire coils range from 1/4" to 2" in diameter. They can bind books of up to 24" in length.

Tape Binding: This process places a cloth strip of adhesive tape down the bind edge of the book and wraps around about half an inch onto the cover front and back.

Wire-O Binding: A Wire-O binding holds the covers and pages of a document firmly in place by a double-loop wire inserted through holes drilled in their left edges. All of the document's pages lay flat when opened, can turn easily through 360°, and stay in perfect registration with adjoining pages.; Wire-O bindings come in nine standard colors and loop diameters from 3/16" to 1-1/4". They can handle documents from 1/8" to 1" thick. Often, they are used to bind reference books, reports, proposals, and calendars. They are durable, but do not permit printing on the document spine or the insertion of new pages.

C

Coat of Arms: Usage of the Coat of Arms is governed by Delaware Code and approval to use can be granted by the Secretary of State. 29 Del. C., §2306.

Collate: Assemble in numerical or logical sequence.

Color Waiver Request Form: Printed materials exceeding two colors must be approved as per Executive Order 39 of the du Pont Administration. UPDATE: As of August 23, 2022, the OMB Director has approved a waiver of the two color approval process required by the EO.

Copyright: Copyright is a form of protection grounded in the U.S. Constitution and granted by law for original works of authorship fixed in a tangible medium of expression. Copyright covers both published and unpublished works.

What does copyright protect? - Copyright, a form of intellectual property law, protects original works of authorship including literary, dramatic, musical, and artistic works, such as poetry, novels, movies, songs, computer software, and architecture.
What does copyright not protect? - facts, ideas, systems, or methods of operation, although it may protect the way these things are expressed. See U.S. Copyright Office, Circular 1, Copyright Basics, section "What Works Are Protected ."

Customer Pick-Up: Customer chooses to pick-up their request from the Dover or Wilmington offices. Customer is to pick-up their request within (5) days after contact.

D

Die Cutting: The process of stamping paper to shape or punch holes.

Digital Press: High speed laser printer.

Document Control Number: Every document that is created in state government must have and display a unique Document Control Number (except letterhead). It should be formatted as 00-00-00-00-00-00 (Department-Division-Section-Year-Month-Document Number for the Month).

E

Estimate: An approximate price for requested work based on the information provided by the customer. This is NOT always the final price. Prices are good for specifications quoted only and any change in the order may subject the price to change.

F

Final Proof Approval: Last accepted version of a proof from the customer giving approval to go to press.

Folding: A process of folding a printed paper product. Types are: Bi-Fold, Tri-Fold, Z-Fold, and 8-Page Parallel

Font Embedding: Including fonts in a document in order to be able to render a particular typeface in a computer that does not have the same font installed.

G

Great Seal: The Official state seal is called the Great Seal of the State of Delaware. Usage of the Great Seal is governed by Delaware Code and approval to use the Great Seal can be granted by the Secretary of State. 29 Del. C., §2306.

I

Impression: What is printed with one color on one side of an 8 1/2 x 11 page.

L

Laminating: A type of clear plastic, protective covering that is adhered to a print request. May choose from glossy or matte finishes.

M

Mylar Stripping: Reinforcing paper with clear plastic.

N

Native Files: The original files in the original format they were created.

NCR: (No Carbon Required paper) A multiple part paper form that does not use carbon paper. The ink is adhered to the reverse side of the previous sheet.

2 Part – white and yellow
3 Part – white, yellow and pink
4 Part – white, yellow, pink and goldenrod

Negatives: A negative (reversed) photographic image on transparent material used for printing.

O

Offset Press: A sheet fed press, which creates a positive image from a negative plate.

P

Pantone Color: A standard set of colors, with each color specified by a number. The Pantone colors can be further broken down into a color separation used by professional printers to calibrate color reproduction.

PDF (Portable Document Format): A computer image viewable in a free downloadable reader. This file format developed by Adobe Systems for representing documents in a manner that is independent of the original application software, hardware, and operating system used to create those documents. A PDF file can describe documents containing any combination of text, graphics, and images in a device independent and resolution independent format. These documents can be one page or thousands of pages, very simple or extremely complex with a rich use of fonts, graphics, color, and images. PDF is an open standard, and anyone may write applications that can read or write PDF's royalty free.

Perforate: This process enables a part of a form or brochure to "tear off".

Printing Waiver Request Form: If PPO and/or its contract vendor is unable to meet an agency's specific printing needs, a printing waiver must be submitted and approved by Government Support Services. An approved waiver is for one-time and one print job only.

Proof: A copy of the requested work provided back to the customer for examination or corrections.

R

Requested Completion Date: Date the customer would like to have the job completed and delivered by. If none given on the request, standard jobs will be completed and delivered within 7-10 business days.

S

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State Flag: Usage of the State Flag is governed by Delaware Code and approval to use can be granted by the Secretary of State. 29 Del. C., §2306.

State Seal: See Great Seal

Saddle Stitched: Two staples along the fold of a collated request.

Specialty Paper: Paper that is not commonly used in the Printing and Publishing shops.

Spot Color: Any pantone color selected by the customer. In spot color printing, each color is printed with its own ink. The color is printed from one printing plate, which contains one matched color of ink. Spot colors are used when only one or two solid colors are needed on a page or when a color has to match perfectly and consistent.

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T

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Tabs: Labeled, divider type sheets that are inserted into a book or manual type request to help distinguish or break sections within the book or manual.

In line – tabs flush with the other pages
Cut – tabs projecting out from the other pages, comes in (5) positions

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W

Waiver Requirements: A work order request and a sample of the product must be given to Printing and Publishing to review. If PPO can not print the request in-house, it will be presented to an outsource vendor that is on contract through PPO. If none of the vendors on contract are able to print the request then a waiver may be requested to the Director of Government Support Services from the requesting agency.